An innovative HR platform that streamlines your HR processes
Your benefits
Managing HR documentation has never been easier!
Automate your processes to avoid errors and gain valuable time for projects that truly matter.
Fast access to documents
Storing employee documentation in electronic form (employee eFile) enables quick access to documents, allowing HR teams to focus on more strategic tasks.
Error reduction
The eFOB HR platform reduces the risk of human errors that often occur during manual data entry.
HR staff have access to documents in the cloud from any location and device, making remote work and team collaboration easier.
Secure storage
The eFOB eFile meets all requirements set out in Chapter 3 of the Regulation of the Minister of Family, Labour and Social Policy of 10 December 2018 on employee documentation.
The eFOB HR platform operates in the Microsoft Azure cloud, ensuring the highest level of data security confirmed by ISO 27001 certification.
Key features for the HR department
Effectively manage HR processes related to employee documentation management and employee support.
Fast implementation of employee e-files: mass import of employees and documents
Full compliance with Polish regulations on employee documentation
Over 220 ready-to-use HR document types
Reports with data on documents, employees, and employment relationships
Support for standard electronic signatures and qualified signatures in the e-file
Flexible handling of employee requests with a mobile application
Generation documents easy for digitization
Export of documents with metadata to ZIP format
Integration with HR and payroll systems
eFOB Platform Modules for the HR Department
Documents
The Documents module enables the storage of employee documentation in digital form (Employee e-File).
Key functionalities:
- Qualified and digital signatures.
- Retention rules ensuring GDPR compliance.
- Import/export of employee documentation.
- Document change history and file access logs.
- Advanced search based on document metadata.
- OCR – text recognition from a selected area of a scanned document.
- Access limited to defined roles and permissions.
Cases
The Cases module is designed for handling any Candidate and Employee cases, such as document collection or employee requests.
Key functionalities:
- Digital signature for use in document workflows.
- Document generation based on custom fields from the case form.
- Saving documents from cases to the electronic employee file.
- Exporting cases to an HR system using Excel.
Employees
The Employees module enables the creation of and easy access to an employee profile containing contact details and basic information about their position within the organizational structure.
Key functionalities:
- Generating documents for an Employee.
- Assigning positions and projects.
- Quick access to the Employee eFile.
- Employee evaluation using star ratings.
- Bulk import of employees from an XLS file.
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