Documents digitization step by step – how to switch?

Move your documents to the eFOB cloud

An easy and efficient transition to the digital world

Employee document digitization with our company is a fast and efficient way to convert traditional paper documents into electronic files. We take over the entire digitization process while maintaining the highest standards of information confidentiality.

Scope of our services

Document collection from the client

The client delivers physical documents to our office or sends them by courier.
Our staff receive the documents and carefully verify their condition.

Scanning

Documents (personnel and employee records) undergo a scanning process in which they are converted from paper to digital format.
During scanning, appropriate settings such as resolution and file format are applied to ensure the highest possible image quality.

Cloud visibility

Once the scanning process is completed, digital copies of documents are stored in the secure eFOB cloud.
Each document is properly indexed and described to enable easy searching and identification.

Document archiving and ZIP file delivery

If required by the client, digital copies of documents can be packaged and delivered as a ZIP archive.
The client receives a ZIP file for download, allowing quick and easy access to their digitized documents.

Employee access (optional)

After the digitization process is completed, the client’s employees may gain access to their documents via the cloud platform.
With appropriate security measures and permissions in place, employees can view, download, or upload documents in a simple and secure manner.

Choose fast, secure, and comprehensive document archiving with eFOB

REQUEST A QUOTE FOR DIGITIZATION SERVICES

Last name

Nazwisko

Phone

Email Address

data for Last

Company

VAT number

Estimated number of employees

Number of Employee eFiles for pricing

Message

Consent to the processing of personal data for marketing purposes

I consent to the processing by HRobots sp. z o.o. of the personal data provided in the form for marketing purposes and confirm that I have read the Information regarding the processing of my personal data.

Consent to email marketing

I consent to receiving marketing information from HRobots sp. z o.o. by electronic means to the email address provided above.

Consent to telephone marketing

I consent to receiving marketing information from HRobots sp. z o.o. by telephone at the phone number provided above.

Consent to receive the newsletter

I consent to receiving information about HRobots Sp. z o.o. products and services at the email address provided above, such as information about new articles, webinars, or discounts.

BENEFITS OF DIGITIZATION

Discover why it’s worth digitizing your documents



Space savings

Digitizing HR documents allows employee records to be stored electronically, reducing the need for physical paper storage.



Faster document workflows

Digitization enables instant distribution of documents within the organization and makes it easy to share documents remotely.

~

Security

A role-based permission system limits user access to specific modules, features, and data.



Easy access and search

Digital documents can be easily indexed and categorized, making them quick to find with just a few clicks—unlike manual searches through paper archives.



Process automation

Digital documents can be more easily processed and analyzed using business process automation tools, improving overall operational efficiency.



Protection against loss and damage

Paper documents are vulnerable to destruction. Digital documents can be easily copied, securely stored in the Employee eFile, and backed up to minimize the risk of data loss in case of failure.