Intelligent Employee Platform – manage HR documentation effectively
eFOB is an innovative HR system for managing electronic employee documentation, which streamlines HR processes, saves time, and ensures full compliance with labor laws in European Union.
The implementation of eTeczka at Schibsted Tech Polska went exceptionally smoothly thanks to the professional support of the HRobots team, both during the implementation phase and in everyday use.
We appreciate the intuitive interface and convenience of secure access to documents regardless of where we work.
We recommend HRobots as a reliable partner in the digitization of employee documentation.
The use of the eFOB platform has significantly improved our daily HR and payroll processes at IDEAL, especially in terms of digitizing documentation related to temporary employee services.
The mobile application provides convenient and quick access to documents and enables efficient communication with employees, regardless of their location.
We wholeheartedly recommend eFOB as a reliable and modern application for managing electronic employee documentation.
We decided to choose the eFOB platform after a thorough market analysis.
The HRobots team convinced us with their professionalism, substantive support, and enterprise-class approach tailored to our needs.
In HRobots, we found a partner who understands HR processes in a broad business context.
Trusted by our customers
Choose employee eFile platform with the highest level of security, certified with ISO/IEC 27001:2022
The certificate guarantees:
- proper protection of personal and corporate data,
- implementation of processes aimed at protecting the confidentiality, integrity, availability, and sensitivity of information,
- the use of appropriate technical and organizational measures ensuring information security,
- identification, tracking, and monitoring of risks related to information security,
- the company’s credibility.
What is an Employee eFile?
The eFOB Employee eFile is a digital version of the traditional employee personnel file, where all documents related to an employee’s employment are stored. It is a modern HR tool that enables secure, compliant, and easy management of employee documentation within a company.
Thanks to the cloud-based e-Personnel File, all contracts, annexes, certificates, applications, and other important HR documents are accessible from anywhere, on any device, at any time. This facilitates quick access to data, automation of HR processes, and a reduction in the costs and time associated with traditional paper-based administration.
Is mass documents scanning a challenge for you?
Take advantage of our document and employee file digitization service.
We will quickly and efficiently convert your traditional paper documents into electronic files.
Our specialists will help you assess the cost and scope of work required for the digital archiving of employee documents!
eFOB Employee eFile features
Document management
Advanced Search
Integrations
Electronic Signature
Use a qualified electronic signature and manage the entire documentation process digitally.
Flexible Configuration
Create custom approval paths for new documents (Workflow module).
Document Generator
Speed up the creation of recurring documents such as contracts, applications, and certificates.
Streamline data management and optimize processes through built-in integration with your payroll and HR system
The eFOB Employee eFile features a built-in data synchronizer that ensures fast and automated information flow between systems.
Process automation
Data consistency
Time savings
Schedule a meeting
Book a free presentation!
Why choose an electronic employee file?
Cost reduction
Resource optimization
Increased efficiency
Effective digitization
Implementing an electronic employee file is a step toward full company digitization. Thanks to built-in artificial intelligence, eFOB reduces document processing time from scanned files by up to 70%.
Process automation
With the eFile, many routine and time-consuming activities – such as manual data entry, creating contracts, applications, and certificates, or monitoring document validity dates – can be automated, reducing errors and improving operational efficiency.
Enhanced security and legal compliance
The eFOB meets GDPR requirements and other legal regulations, ensuring secure storage and processing of personal data. Digital documents are protected against loss, destruction, or unauthorized access.
Our Partners
Project co-financed by the National Centre for Research and Development under the Smart Growth Operational Programme 2014–2020.
Watch the webinar recording: “Electronic Signature and the employee eFile”
